Entry

All Entry is Closed, the Entrants List is Final

Background

Our entry system is a bit different so be sure to review the system on this page. We will allow 208 on the final entrants list with a goal of 200 starters.

Qualifications for Entry: Entrants must be at least 18 years old and have met one of the following tests by the day entry opens (December 1, 2012):

• Completed a 100 mile race after December 1, 2009; or
• Completed two ultra distance races, at least one of which 50 miles or longer, after December 1, 2010.
• Clarifications: The qualifying run must be an official competition with an entry fee, timed course, time limit, a Web site, and official results. "Fat ass" or other informal runs do not count even if they produce results.
• You must finish the distance you signed up for in the time limit for the event. (Example, entering and starting a 100 mile run but dropping down to a 50 mile option or dropping out at any distance short of 100 miles, is not a qualifier.) You may not use any race you dropped out of regardless of how many miles you ran. Stage races may not be used unless one stage, by itself, qualifies in distance and has separately reported results, a required route, and a time limit. You may run a race longer than 50 miles to qualify as a 50 miler, but you must complete the race you entered. If you enter a 100km, you must finish the 100km to qualify as a 50 miler. You may use a 24 hour race as a 100 miler assuming you complete at least that distance. If you have a question about your qualifier, you may contact the RD ahead of time.
• Runners with five or more prior MMT finishes need not have a qualifier.

Entry Fee: The VHTRC board has approved the MMT race director's request to increase the entry fee to $185.00 in 2013. While MMT is still inexpensive compared to many other top quality 100 mile runs, this is the largest increase we have ever had. We feel this increase is appropriate however, and the additional revenue will go in its entirety to better support all our runners and our dozens of volunteers.

Refunds: The entry fee is refundable less an amount we keep. You will receive a refund if:

1. The request to withdraw from the event occurs on or before May 7.
2. There is someone on the wait list to fill the vacancy created by your withdrawal if the request occurs after April 15. (If there is no one on the wait list at the time of withdrawal, but someone joins the wait list later, we will issue refunds in the order requested.)
3. We will withhold $25 from refunds for withdrawals requested on or before April 15 and $50 from refunds for withdrawals requested after that date.

Important: If you own a dog, be sure to read the rules on dogs before entering. Dogs are not allowed at the start/finish site at all.

Scholarships: The VHTRC sponsors two entry fee scholarships for needy runners. The scholarships are based on need, not speed. Runners receiving a scholarship are not identified. If you want to apply for a scholarship, you must contact the RD by November 27. Scholarships will be awarded before entry opens. Receiving a scholarship does not insure entry to the event or give any priority in the entry process. The amount of the scholarship is the entry fee minus $10. Thus scholarship recipients will pay $10 plus the cost of any additional meals or accommodations.

Wait List: We will maintain a wait list. Our experience is that many people will move from the wait list to the entrants list. This movement occurs slowly at first, but then much faster as the date of the run approaches.

About the Entry Process

The system is a two step process. You fill out the application, we have a lottery and, if you "win," you come back to the Web site to pay the entry fee. If you "lose" the lottery, you can join the wait list. Please at least skim this page before you start the entry process.

The entry fee will be set by December 1. You don't pay during the first step in the proces, however. Payment occurs after the lottery.

Those seeking entry will apply on-line during the period December 1 - December 7. On December 10, we will pick the lottery “winners” and prioritize the list of lottery "losers" who are eligible to join the wait list.

During the period December 12 - January 4, lottery winners are eligible to complete the entry process by paying the entry fee, and lottery losers wanting to remain on the wait list must mail in a check. After January 4, any lottery winner who failed to pay and any lottery loser from whom we have not received a check will lose his or her right to join the entrant list or priority on the wait list.

Wait List Priorities: The initial field will be selected randomly. Each qualified runner has an equal chance of being in the initial starting field. We will, however, order the wait list using priorities. Given our experience with movement off the wait list, we expect that those with higher priorities will have a good chance of making it into the starting field.

Here are the priorities from highest to lowest. Within priotity groups, ranking is by the random number that is assigned in the entry process. Within the priority groups based on number of finishes, runners are sorted first by number of finishes, then by lottery number. So all five time finishers would be ahead of all four time finishers.

1. Applicants who, on three prior occasions in the last five years, served as pre-committed volunteers at the MMT and who were not in the starting field of the 2012 MMT.
2. Prior overall winners of the men's or women's division of the MMT and prior race directors of the MMT
3. Finishers of five or more MMTs, ranked by number of finishes
4. "Last Year Losers" (formerly, "Two-time losers")
   
   To qualify for the last year loser rule for the 2013 event, ALL of the following must apply to you:
   
   
   1. You entered the lottery for the 2012 MMT and were not selected;
   2. You joined the initial wait list for the 2012 MMT (i.e. you joined the wait list early enough to retain your priority - by January 4);
   3. You did not withdraw from that wait list;
   4. You did not move from the wait list to the entrants list;
   5. You did not start the 2012 MMT; and
   6. You entered but were not selected in the lottery for the 2013 MMT.
   Those who have met tests A through E are listed here.
   
   NOTE: The wait list will reopen on January 15 for anyone who did not enter the lottery. Joining the wait list at that time and remaining until the end would not apply towards the "two-time loser" rule for the 2014 event.
5. All other applicants will be ordered by number of finishes (4 down to none).

In early January, we will reopen the wait list for persons who did not apply in the initial lottery or who did, but did not complete the process in a timely manner. At this point, people joining the wait list will do so at the end.

There is a full explanation of the VHTRC entry procedure if you are interested. It is very detailed. You are welcome to read it, but you don't have to.